Administrative Manager

JOB TITLE:                Administrative Manager
PROGRAM:               Admin
SUPERVISED BY:     Senior Director of Administration & Strategic Projects

Genesis Women’s Shelter is a non-profit agency providing a continuum of care for women and children who are victims of family violence. For thirty years Genesis has been providing safety, shelter, crisis intervention, on-going counseling and advocacy for women and children at both residential and non-residential locations.

Under the supervision of the Genesis Women’s Shelter & Support Senior Director of Administration & Strategic Projects, the Administrative Manager will provide professional support to both the Senior Director of Administration & Strategic Projects and the CEO. The Administrative Manager will serve as a back-up primary contact and liaison on behalf of the CEO with internal and external contacts. Working closely with the Senior leadership team and the CEO, the Administrative Manager is a key administrative position providing comprehensive administrative support, coordination and project management. The Administrative Manager will work closely with the Administrative team and serve as a back-up support for all positions and duties of the front office when required.

RESPONSIBILITIES:

  • Coordinate and provide administrative support on highly complex and confidential material
  • Provide support for Staff and Community at meetings, events and fundraisers
  • Take and Prepare minutes for all Staff and Community meetings
  • Process monthly credit card statements (includes researching, gathering and reviewing receipt of all charges)
  • Aide with communications, correspondence and mail
  • Assist constituents, volunteers, and board of directors as needed
  • Coordinates the preparation, research, material gathering and packing for meetings, speaking engagement and travel for the CEO
  • Assist with the development, implementation and administration of office systems and procedures
  • Serve as a backup to the Outreach Administrative team
  • Other projects as assigned

QUALIFICATIONS:

  • Two to Four years supporting a senior level executive
  • Bachelor’s degree
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and Outlook
  • Strong verbal and written communication
  • Possess strong organizational skills and the ability to multi-task and prioritize in a highly fast-paced environment
  • Ability to work independently as well as with a wide variety of individuals and organizations while managing a heavy task load
  • Experience with Prezi and a donor database system like Raiser’s Edge preferred
  • Spanish speaking a plus

Qualified candidates should send cover letter and resume to resume@genesisshelter.org